Lower cost
Replace the salary, software and overhead of an in-house AP team with a predictable fixed fee — paying only for the volume you actually process, and scaling up or down as the business changes.
Accounting Services
Accounts payable outsourcing in the UAE
Your suppliers paid accurately, on time and under proper control — without the cost and key-person risk of an in-house AP team. We capture invoices, match and approve them, run payments and reconcile your payables, so cash goes out only when it should and your ledgers stay clean — at a fixed fee agreed before we start.
3-way
PO, GRN & invoice matching
On-time
Scheduled supplier payments
Audit
Trail on every approval
Fixed
Fee, agreed up front
What it means
What is the accounts payable process?
Accounts payable (AP) is the money your business owes to suppliers and vendors for goods and services bought on credit. The AP process is the controlled, repeatable cycle that takes each supplier invoice from arrival to payment — making sure you pay the right amount, to the right party, for something you actually received, at the right time.
A well-run cycle moves through clear stages: an invoice is received and captured, then matched against its purchase order and goods-receipt note (the classic three-way match), coded to the correct account and cost centre, routed for approval, scheduled and paid, and finally recorded and reconciled in the ledger.
Done loosely, AP is where errors, duplicate payments and even fraud creep in — and where suppliers get annoyed by late or missed payments. Done properly, it protects your cash, your supplier relationships and the integrity of your books, and it gives you a clean input-VAT trail for every purchase.
Outsourcing AP hands this whole cycle to a dedicated team and a controlled workflow — so nothing slips, approvals are enforced, and you keep full visibility without doing the legwork.
What's included
What our accounts payable outsourcing service includes
We run the full payables cycle on your systems and under your approval rules — here's exactly what we take off your plate.
Invoice capture & data entry
We receive supplier invoices by email or portal, digitise them and enter them accurately into your accounting system.
Three-way matching
Every invoice is matched to its purchase order and goods-receipt note, so you only pay for what was ordered and received.
Coding & VAT treatment
We allocate each bill to the right account, cost centre and project, and capture input VAT correctly for your returns.
Approval workflow management
Invoices are routed through your approval hierarchy and chased to clearance, with a full record of who approved what.
Payment run preparation
We prepare scheduled payment runs to terms — you retain the final release — optimising due dates and avoiding late fees.
Supplier statement reconciliation
We reconcile vendor statements to your ledger, resolve discrepancies and keep supplier balances accurate and current.
Vendor query handling
We act as the point of contact for supplier payment queries, so your team isn't pulled into chasing and clarifications.
AP ageing & reporting
Regular payables ageing, accruals and cash-out forecasts, so you always know what's owed and what's due next.
Why outsource
The benefits of outsourcing accounts payable
AP is high-volume, detail-heavy and easy to get wrong. Handing it to a dedicated team turns a back-office headache into a controlled, low-risk function.
Stronger controls & less fraud
Enforced three-way matching, segregation of duties and a full approval trail close the gaps where duplicate payments, overbilling and fraud usually slip through.
Fewer errors, on-time payments
Disciplined processing means accurate amounts and scheduled payment runs — no late fees, no missed early-payment discounts, and no strained supplier relationships.
Better cash-flow visibility
Clean payables ageing and cash-out forecasts let you plan working capital with confidence and time payments to suit your cash position.
No key-person risk
Your payables don't stall when one person is on leave or resigns. A trained team and documented process keep the cycle running without interruption.
Focus on the core business
Free your finance team from invoice chasing and data entry, so they spend their time on analysis, planning and the decisions that move the business.
How we work
How we run your accounts payable, in five clear steps
A defined, repeatable workflow — so you always know the state of every invoice and what comes next, with a fixed fee agreed before we start.
1
Day 1
Review & scope
We map your current AP process, supplier base, volumes and approval rules, then agree the scope and a fixed, all-inclusive fee.
2
Week 1
Set-up & controls
We configure the workflow in your system, define matching and approval rules, and set up a secure channel for invoices and documents.
3
Ongoing
Capture & match
As invoices arrive we capture, code and three-way match them, flagging exceptions and queries before anything moves to approval.
4
On schedule
Approve & pay
Approved invoices go into scheduled payment runs for your release, with reconciliations done and supplier balances kept current.
5
Each period
Reconcile & report
We reconcile payables, share AP ageing and cash-out forecasts, and give you a clear view of what's owed and what's due next.
Get started
Get a fixed quote for AP outsourcing.
Tell us your monthly invoice volume, accounting software and approval setup. We'll reply within one business day with the right scope and an all-inclusive monthly price.
Thank you — we've got your details.
One of our outsourcing advisors will be in touch within one business day.
One of our outsourcing advisors will be in touch within one business day.